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Development Coordinator

Company: Rideau Hall Foundation
Date Posted: March 1, 2017

The Opportunity

The Rideau Hall Foundation is seeking a Development Coordinator to join our recently established Foundation team.  Reporting to the Director, Strategic Partnerships, as well as working closely with other Foundation colleagues, the Development Coordinator will implement a range of donor relations functions particularly in support of gift administration, donor recognition, donor stewardship, and other day-to-day development operations.  

About The Rideau Hall Foundation

The mandate of the Rideau Hall Foundation is ground breaking: the Foundation “mobilizes ideas, people, and resources from across the country to leverage Canada’s national spirit and realize our common aspirations as Canadians.”  No other foundation in this country has such an aspirational goal.  As an independent and non-political charitable organization established in 2012, the Foundation works closely with the Office of the Governor General in addition to many external partners in order to support initiatives which strengthen our identity, build capacity, and contribute to the advancement of a smart and caring nation.

The Rideau Hall Foundation reflects the Governor General’s interest in helping individuals and organizations achieve their aspirations for Canada.  It was influenced by a desire to foster Canadian values and identity by utilizing the unique leadership role which the Governor General can play in helping marshal the talent, energy, and resources of the country.  The Foundation is seen as a central ingredient in the evolution and modernization of the Office of the Governor General, by helping pursue its vital mandate to connect, honour, and inspire Canadians.

Priority Areas of Focus

The Foundation’s priority areas of focus are the following building blocks for a smart and caring nation:

Learning Portfolio: Expand opportunities for learning and exchange of talent

Since the Confederation, Governor Generals have taken an enduring interest in how Canadians learn and how they apply learning to advance themselves and their communities.  Equality of opportunity and the improvement of learning outcomes across the country are considered critical to the realization of that aspiration.  The Foundation will focus on early learning, indigenous education, and innovative support for at-risk and disadvantaged youth at the primary and secondary level.  This emerging Foundation theme will address both the equality of opportunity, and the recognition of excellence in Canada’s learning continuum.  Examples of current programs in this portfolio include the Queen Elizabeth Scholars and Wise Practices in Indigenous Education.

Leadership Portfolio: Invest in Canadian leaders with transformative potential

The development of leadership has a long history of service and support at Rideau Hall.  Working with partners, the Foundation aims to expand opportunities for established and emerging tri-sector leaders,   and to invest in conditions that support their growth and impact at home and abroad.  An example of the Foundation’s work in this area is collaboration with the 4Rs Youth Movement, which brings indigenous and non-indigenous young people together in the spirit of reconciliation, and the Vice-Regal network (Lieutenant Governors and Commissioners from each province and territory).

Giving Portfolio: Widen the circle of giving

The Foundation is involved in social marketing efforts and research related to new and changing patterns of giving and volunteering.  Patterns of generosity are changing in Canada and beyond – with crowd sourcing, micro-lending, global volunteerism, social enterprise and more – yet little is known about how to modify the values and behaviours required to increase Canadians’ support of charitable and not for profit causes.  Aside from tapping into available research and enhancing current initiatives like My Giving Moment, the Foundation is considering assisting the establishment of a Giving Index, and working with others to strengthen personal giving in the business community and other high-potential constituencies across the country.

Innovation Portfolio: Strengthen Canada’s culture of innovation

Innovation is widely understood to be fundamental to Canada’s economic prosperity, and our social and environmental progress.  Our potential to innovate is limited only by the resources and creativity we apply to the process.  The Foundation will help secure Canada’s place in the world by giving Canadians a platform for innovation at the national level, including the development of the Governor General’s Innovation Awards, and the potential to scale up and replicate incentive mechanisms such as the Arctic Inspiration Prize (

Key Areas of Responsibility

Reporting to the Director, Strategic Partnerships, the Development Coordinator is responsible for providing support and coordination for development activities and donations administration, including data entry and the implementation of a variety of donor relations activities.


  • Working closely with the Director, Strategic Partnerships and other Foundation colleagues, participate in the development of donor recognition strategies and stewardship plans for major donors;
  • Prepare donor correspondence, pledge reminders, gift acknowledgement letters, briefing materials, and project & program profiles for the suite of RHF initiatives;
  • Coordinate and implement the overall donor recognition strategy and plans, including policies and procedures for donor relations, gift administration, gift acknowledgements and recognition activities; work directly with major gift donors as required;
  • Assure the timely and accurate entry of gifts and pledges into the donor database, as well as the preparation of receipts and pledge payment reminders;
  • Maintain the donor database using policies and procedures for data entry;
  • Collaborate with the Communications Officer regarding internal and external publicity, news releases, web updates and newsletter stories relating to donors;
  • Coordinate special recognition activities and events as required;
  • Generate reports from the donor database and prepare reports on Development activities as needed;
  • Provide support in the coordination of stewardship communications with major donors regarding the impact of their philanthropy, use of funds, and periodic updates on news and events at the RHF;
  • Coordinate stewardship contacts and meetings with the appropriate leaders from the Rideau Hall Foundation, the Office of the Governor General, Board members and/or or other volunteers as required;
  • Manage the distribution of donor reports and other mailings such as newsletters and invitations to special activities and events;
  • Maintain excellent relations and collaborate as needed with the Foundation management team and colleagues, members of the Office of the Secretary to the Governor General, Foundation Board members, volunteers, donors and other key stakeholders both within and outside of the Rideau Hall Foundation community; 
  • Contribute to the development of the budgets for the recognition and stewardship programs and operate within budget, closely monitoring expenses pertaining to the recognition and stewardship programs;
  • Establish and maintain a Donor Relations filing system, ensuring that all pertinent correspondence and documentation are appropriately filed and key information is recorded in the donor database;
  • Provide coordination support on additional development projects as determined by the Director, Strategic Partnerships.

Qualifications and Competencies

  • Excellent interpersonal, verbal and written communication skills in English; bilingualism an asset;
  • Demonstrated related experience in development, donor relations, advancement services, fundraising and/or associated fields;
  • Demonstrated knowledge and ability in the areas of gift administration, donor recognition and stewardship;
  • Proven skills and ability to manage multi-phase projects from inception to completion;
  • Proficiency with donor databases and data entry; knowledge of Raiser`s Edge will be considered an asset;
  • Detail-oriented, well-organized, focused, with both initiative and energy;
  • Demonstrated ability to interact comfortably, tactfully, and effectively with donors, varied internal and external constituencies, and a wide range of stakeholders;
  • Adept at problem solving and excellent judgement in situations requiring initiative and tact;
  • Demonstrated ability to work independently and as part of a team;
  • Excellent abilities with MS Office (Word, Excel);
  • Post-secondary degree.

For More Information

KCI (Ketchum Canada Inc.) has been retained to conduct this search on behalf the Rideau Hall Foundation.  For more information about this opportunity, please contact Sylvie Battisti, Senior Executive Search Consultant by email at

Please send resume and letter of interest to the email address listed above.  Candidates will be considered on an ongoing basis until the position is filled.

All inquiries and applications will be held in strict confidence.   

To learn more about the Rideau Hall Foundation, please visit