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Development Officer

Company: Ottawa Regional Cancer Foundation
Date Posted: June 7, 2017

Position Title:                         Development Officer
Reports to:                             Director of Development
Direct Reports:                      N/A
Submission Deadline:           June 16, 2017

Ottawa Regional Cancer Foundation

The Ottawa Regional Cancer Foundation is the voice for cancer survivorship in Eastern Ontario. 

The Cancer Foundation is a leader in our community in providing local residents with increased access to person-centered care through the delivery of the Cancer Coaching health and social care service, innovative cancer research and a world-class clinical trials program. 

For more information please visit www.ottawacancer.ca.

Purpose of Position:

The Development Officer oversees the operations and ongoing development of comprehensive and integrated annual giving, planned giving plans and contributes to the annual fund and planned giving programs of the Foundation by collaborating with and supporting the Fundraising team and, in particular, the Director of Development by producing solicitation materials, coordinating events and providing administrative support.

Accountabilities:

  1. Assists the Director of Development in establishing the overall fundraising strategy with regard to the annual giving and planned giving programs.
  2. Coordinate and monitor direct mail/telemarketing campaigns and other fundraising activities, handling the logistics with vendors; keeping with agreed upon timelines and budget.
  3. Manage data files for various appeals.
  4. Grow an existing tribute program (memorial, tribute and card program).
  5. Grow and develop an online strategy for program expansion.
  6. Provide administrative support to the Director of Development for the cultivation and solicitation of donors including: preparation of correspondence, gathering information and coordinating submissions between team members; preparing packages to prospects and donors.
  7. Coordinate the planning and execution of special fundraising events to generate funds for the organization.
  8. Coordinate meetings with prospects, donors and leadership volunteers, including: arranging all logistics, agenda and materials involved in the preparation and scheduling of meetings.
  9. Record proceedings of meetings and prepare follow-up action lists; follow-up with leadership volunteers on what they have been tasked to do; and prepare and distribute communications to leadership volunteers to ensure all are informed and up-to-date.
  10. Draft print and online materials including tailored solicitation letters, proposals and coordinate design and production.
  11. Produce planned giving packages for donors.
  12. Conduct research on current and prospective annual and planned giving donors, manage planned giving and annual fund donor lists, and assist in cultivation and solicitation strategies for a range of prospects.
  13. Support a process that prompts and assists the Director of Development in maintaining personal contact with annual fund, high-level annual fund and planned giving donors and volunteers.
  14. Keep detailed, accurate and up to date records and procedures for tracking and qualifying prospects and for recording and reporting gifts; track activities in Raiser’s Edge; prepare various reports as required.
  15. Collaborate with the Communications Coordinator to develop and implement a comprehensive plan for marketing planned gifts, including organizing seminars for prospective donors, professional financial and estate planners, and other constituencies; maintain accurate and current planned giving information on the website.
  16. Collaborate with the Donor Engagement and Stewardship Officer to develop and execute donor engagement and stewardship program including reporting on donor impact, conducting regular and systematic stewardship of donors.
  17. Other duties as business needs dictate.

 

Authority / Challenges

The Development Officer provides support to the Fundraising team and the Director of Development in the cultivation, solicitation and stewardship of donors of the annual fund and planned giving programs.  This position has a direct impact on the efficiency of this team’s activities and on the accuracy of information that the team uses to drive revenue. The Development Officer has a key role in the planning and management of cultivation and stewardship events including the decision making on the many details involved in event logistics.  For other decisions, the incumbent makes recommendations and seeks approval from the Director of Development.

The Development Officer is also tasked with the preparation of various sales documents and must be able to present information in a compelling manner to describe what the Foundation funds in order to garner and increase donations.  The incumbent also works with other departments such as Survivorship Care and Communications in the gathering of information and in the preparation of sales documents.

One of the key challenges of this role is to be able to prioritize the many tasks in order to achieve optimum efficiency and effectiveness.

Knowledge/Skills/Abilities:

  • Strong prioritizing and organizing, project, budget and time management skills
  • Adaptability to changing priorities
  • Exceptional attention to detail
  • Exceptional relationship building, interpersonal skills
  • Ability to communicate effectively to a variety of audiences
  • Strong writing skills
  • Excellent oral communication skills
  • Strong general computer literacy including: MS Office; Raiser’s Edge; database management is an asset; ability to learn new software quickly
  • Confidentiality, tact, maturity and diplomacy in dealing with colleagues, volunteers, donors and medical professionals

Employment Requirements:

Education:                               Post-secondary diploma from a recognized community college, or equivalent

Experience:                            Two (2) years in fundraising organization or administrative role;

                                                  Raiser’s Edge program;

                                                  Non-profit environment, understanding of donor cultivation, solicitation, and stewardship practices

Language:                                English; Bilingualism an asset

Working Conditions:

The position is located in pleasant working conditions; has normal office activity of sitting, standing, walking and carrying; may sit for long periods of time with the ability to get up and move around as necessary.  The position performs a variety of administrative tasks; may have long hours of operating a computer.  Errors may cause significant disruption; peak busy periods during and after events; and, regularly works with confidential information

Conditions of Employment:

  • Permanent, full-time, occasional weekends or evenings may be required for events

Special requirements: 

  • The successful candidate will be asked to provide a current criminal records check